How Productivity Software Helps Digital Life

Digital age is cut-throat, gripping and demanding.

It is all about the interaction between the digital world and the physical world we live in.

The interaction takes place effectively through Productivity Software which makes the user interface pro-active.

It makes day-to-day activities more efficient.

With the rampant technological progress, businesses are finding it hard to keep up with the growing technology.

Many companies lag behind because they can’t follow the efficient processes.

 In a study by PMI, it was reported that organizations around the world waste $122 million for every $1 billion spent because of poor project management practices.

Productivity software can fix this problem and save costs as well as time.

It has three popular features.

  • A word processor
  • A spreadsheet
  • A database

How does productivity software helps Digital Life?

To put it simply, it helps users produce things.

Not all of them are the same, but developers design the software by anticipating the user’s needs.

Project Management is also a feature of Productivity Software.

Here are a few ways of how it helps digital life

1. Connect and Collaborate faster

 “According to a study done by IT Cortex 57% of projects fail due to miscommunication.”

Effective Communication

(Source: gstatic.com)

Imagine, in this digital age, when everyone has a means of communicating with each other, there is a failure in communication!

How to fix this?

Productivity Software can save the day.

Managers can easily share business strategies and goals with their employees with the help of Gmail, Google Talk, and many other apps that help with communication.

And employees can utilize technology to reach out to others working on similar projects.

Project Management Software helps you manage your project with a robust task breakdown structure.

It is integrated with Email, Calendars, and other tools so you receive updates on the tasks you are related to, and you can notify other team members too.

It facilitates transparent communication among team members.

Communication clarity promotes seamless collaboration.

2. Stay on top of the game

Productivity software solutions enable managers to easily track progress during every phase of the project.

These tools are highly convenient. They inform everyone related to the task of the task status.

Orangescrum has 4 default task statuses-

  • New
  • In Progress
  • Resolved
  • Completed

The task can then be accessible and open to reviews by related members.

This saves a lot of time, of going back and forth with a task, and waiting for approval. It results in faster project progress.

PMs can set deadlines, and expect timely delivery.

They can also reset task priorities and instruct the team accordingly.

The team stays on top of their schedule and gets an accurate report of the tasks done and the tasks yet to start.

Tips to follow for an on-time delivery of project

  • Have a driven and passionate team
  • Understanding the deliverables
  • Break the project plan into chunks
  • Test the product frequently
  • Try avoiding scope creep

Informed decision making

Trewatha & Newport define decision-making process as follows: “Decision-making involves the selection of a course of action from among two or more possible alternatives in order to arrive at a solution for a given problem”.

During the times of tough calls, always look for more information.

Decision Making Process

(Source: cloudfront.net)

But you need to follow a few steps before making a decision

  • Define the problem
  • Collect information on it
  • Weighing your options
  • Choose the best possible solution
  • Plan and execute.
  • Evaluate

When the right information about all the projects is available on a single platform, decision making is swift.

So when a PM needs to make a hard choice on which task to complete first, he won’t scroll through spreadsheets and search the tasks.

But he will take a quick glance at the Dashboard and make prompt decisions.

Tasks are time-sensitive, and quick actions increase the chances of project success.

3. Better Integration

 The great thing about Productivity Software is, it has a variety of features. Take Microsoft Office, for example, it has Word, Excel, PowerPoint, Access, Outlook, and OneNote.

It has Word which acts as a word processor, creating and editing a document.

Then there is Excel which functions as a spreadsheet.

And MS Access acts as the database, which saves all the information and can retrieve data whenever it wants.

There is a difference between Access and Excel, In Access when data is entered, the program can validate it by comparing a set value or it may have established rules.

With tools like this at our disposal, life has become easier.

They enhance the quality of our productivity.

Project management software also integrates efficiently. You do not have to juggle between apps.

With its help, you can send Emails, use Calendar, and message your team members, all from a single platform.

You can access information from various sources at a single place.

Better integration makes file sharing easy.

For example, you can collaborate with your team by directly attaching files from Google Drive.

Members can also sync their tasks with Calendar.

Integrations help you use tools you already love, like Slack, Dropbox, Github.

4. Available for everyone

There is hardly any working individual on the face of the earth, who doesn’t use apps from Google.

May it be Google Docs, Google Sheets or Google Calendar?

These apps cover every aspect of your work, and are available on free trial too.

But what about the managing the work?

Well, Google does provide Google Tasks which is a simple task management tool.

But for businesses that depend on project management, an enhanced tool is necessary.

Earlier, only companies with the means opted for enterprise solutions..

Now the increase in productivity apps and the growing awareness of its benefits have changed business.

And its increased demand lowered the price, so even small and medium businesses can also use it.

Project Management Software is available for anyone who wants to use it; it is available on the cloud as well as on-premise. And there are various plans to suit everyone’s needs.

Cloud vs On-Premise

Those businesses that are aware of its advantages, like increased efficiency and enhanced collaboration will go a long way.

Dividing the project into digestible chunks of tasks, clarity in communication, timely updates, and better integration are contributing factors in increasing productivity.

Digital Life is fast-paced and demands maximum results in minimum time. Productivity Software helps you complete your project in style.

Know Why Orangescrum is Helpful in Project Management

And if you are worried about which plan to choose, Cloud or Enterprise, Get in touch with us to help you decide what’s best for you.

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